Privacy Policy 

Where Are The Women Artists CIC. [known as WATWA] is committed to protecting the privacy of your personal information.

This privacy policy explains how WATWA manages the personal information that we collect, use and disclose, and how to contact us if you have any further queries about our management of, or would like to request access to, your personal information. 

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not, and whether the information is recorded in a material form or not. 

This Privacy Notice sets out your rights under the new laws commencing 25 May 2018. 

Collection of personal information by WATWA

The types of information we may collect include:

 a)     identifying and contact information (for example, your name, country, email address);

 b)    financial information (for example, credit or debit card details);

 c)    if you visit our website, register with us your username and password, IP address, information about your submission and your other activity on our website (for example, tracking which areas of the website you visit and the content you view);

d)     other information with your consent or where required by law.

We collect personal information in connection with your application for the directory and database  to provide you with the services you request, as well as information on other services offered by us.  

 We will collect other personal information directly from you.


If your web browser is set up to accept cookies, a cookie will be stored on your hard drive when you visit the WATWA website.  Cookies allow WATWA to collect information about your computer, which may include your IP address (a number assigned to your computer when you register with an Internet Service Provider), type of browser, operating system, domain name, and the details of any website which has referred you to our website.  WATWA uses cookies to track and collect information about which parts of WATWA’s site and newsletter (including links to other websites) are being visited by you.

Cookies also allow WATWA to recognise your computer while you are on WATWA’s website. This information is used to maintain the quality of our service and to provide tracking and statistics regarding the use of our website. 

If you would rather not have this information stored on your computer, you can configure your browser so it does not accept cookies.  However, if you disable cookies you may not be able to access all parts of this website, including the directory and database section.

Use of personal information by WATWA

WATWA will use your personal information for purposes connected with our standard operations, which include:

a)     to develop our database and directory services

b)    fulfil your membership application

c)     provide you with copies of our newsletter or information about our products, partnerships, events or other marketing or promotional information;

d)    to maintain, update and service your account with us;

e)     to maintain, administer and improve our systems;

f)     improve our website, including to modify it to your usage, history and preferences and troubleshoot problems; and

g)    conduct internal administrative activities, research, analytics, planning and project development.

We will not sell, rent or exchange your details with any other organisation unless we have your permission or are required by law to do so.

Disclosure of personal information by WATWA

In order to properly conduct our activities, we may disclose or transfer personal information to other persons or organisations including:

a)     our service providers (including affiliates acting in this capacity) that provide services on our behalf, for example information technology, mailing, billing, marketing and/or data hosting or processing services. or otherwise, to collect use, disclose, store or process personal information on our behalf for the purposes described in this Privacy Policy. Service providers are not permitted to use this information for any other purposes; 

b)    parties connected with the proposed or actual financing, securitisation, insuring, sale, assignment or other disposal of all or part of WATWA or our business or assets, for the purposes of evaluating and/or performing the proposed transaction; and

c)     other third parties to whom we are authorised or required by law to disclose information.

Data quality and security

WATWA  takes reasonable steps to:

a)    protect the personal information that we hold from misuse and loss and from unauthorised access, modification or disclosure; and

b)     where permitted by law, destroy or permanently de-identify personal information that is no longer needed i.e membership expiry 

WATWA’s credit card transactions are fulfilled by Stripe and Paypal. When collecting credit card information for online purchases, WATWA offers as standard secured server transactions that encrypt your information in transit to help prevent others from accessing it. Personal information is stored on servers that are protected by appropriate safeguards, and will be accessible by authorised employees and agents who require access in connection with their responsibilities. Your credit card details are encrypted and then removed from our system once your order has been dispatched.

All information you provide to us is stored on our secured servers within the EEA. Your information may be transferred to and stored in a country outside the EEA in relation to provision of the services. The laws in these countries may not provide you with the same protection as in the EEA; however, any third party referred to above outside of the EEA has agreed to abide by European levels of data protection in respect of the transfer, processing and storage of any personal data. By providing your data to us, you agree to this transfer and storage.

Unsolicited personal information

We don’t collect unsolicited personal information.

Where we receive unsolicited personal information, we’ll determine whether or not it would have been permissible to collect that personal information if it had been solicited.

If we determine that collection would not have been permissible, to the extent permitted by law, we’ll destroy or de-identify that personal information as soon as practicable.

Links to third party sites:

WATWA’s website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. 

Access to and Correction of Your Personal Information

If you have any questions or concerns about how we handle your personal information, or would like to request a copy of the personal information we hold about you, please contact us at [email protected]

WATWA will generally provide you with access to your personal information if practicable and will take reasonable steps to amend any of your personal information which is inaccurate or out of date.  If we provide you with copies of any information you have requested, we may charge you a small fee to cover the administrative costs of providing you with that information.


If you consider a breach of the applicable privacy laws or your rights in relation to privacy has occurred, you may contact us and we will attempt to resolve your complaint.

If you do not consider our response satisfactory, please contact the body responsible for regulation and enforcement of privacy laws in the country in which you reside.